The cash book of Kassatellen.nl is suitable for every entrepreneur. Depending on the type and size of the company, and on the personal wishes of the entrepreneur, the system can be set up according to their own preferences. Below described options can be set from Settings → Company Settings.

Do you enter the amounts including or excluding VAT?

This depends on the settings in the cash register or the way in which the turnover is recorded. If the turnover is displayed including VAT on the receipt, you choose for including this and vice versa.


Cards only?

If your shop accepts only debit/credit cards as a form of payment, turn this option ON.


Do you use cost centers in your bookkeeping?

This is only important if you maintain multiple cash registers and/or multiple locations in one administration. If you have divided your revenue into different cost centers in your accounting system, for example, distinguishing between your bar, restaurant, and lobby, you can also apply them within Kassatellen.nl. What you need to do is first indicate that you want to use Cost Centers, which is done by turning this option ON. Then, create a cash register for each cost center under option 3 “Tills”. Now you can register the revenue per cash register and send it to the different cost centers in your accounting system.

Do you want to specify receipts by cost type?

It may happen that cash is occasionally used to make small purchases by, for example, the chef. How you note these costs in the cash book depends on how you want to see them reflected in the accounting. Always consult with your accountant about this.

Not specifying by expense category
If you don't want the bookings from Kassatellen.nl to go directly into expenses in your accounting package, but to an intermediate account on the balance sheet, then you choose not to specify. You would do this, for example, if you know that you will also be entering the receipts for cash expenses, for example through a scan-and-recognition solution. If you were to also record them as expenses from Kassatellen.nl, you would be registering the expenses twice. This option is the easiest for the user who prepares the cash statement.

Specifying by expense category
This option is used when you do want Kassatellen.nl to book the cash expenses directly into the costs. But, it is also important to indicate which VAT rate is applicable. You can set this up at Settings → Cash book settings. There you create different cost centers and then link them to the desired ledger. Note that you specify the corresponding VAT percentage per cost center. So if you have a certain cost center where both 21% and 9% costs can be booked, it is best to create it twice. For example, as Cost Center 1 – 9% and Cost Center 1 – 21%.

Do you want to define starting till per day?

By default, this setting is set to “No”. This means that the closing cash from the previous day is automatically taken over as the beginning cash for the next day. If you set this setting to “Yes”, you have to count the opening cash yourself each following day.

Note: Both options can be used at any time. It depends on the business processes how you want to set this up. To prevent fraud, you could choose not to carry over opening cash to the next day.


Do you enter the receipts you pay from the till, including or excluding the VAT?

This option is used if the amount used from the till for personal consumption or spending is entered with included VAT. By default, this option is set to NO, which means that the amount entered during till counting will be without VAT included.

Do you sell gift cards/vouchers?

Gift cards and vouchers do not belong to the revenue. Therefore, you do not have to pay VAT on them. Only when a gift card is used as a payment method, should you register it.

Closing time

Use this option to define when you close your till, during the business days. Once the closing time is set, any transactions pulled from the linked POS system to the Kassatellen, that were recorded after the specified closing time, will be recorded as revenue for the next day, so it is important to set this time properly.

Email notifications

Use this option if you would like to automatically email any changes made in the Balancebook to the specified email address.

Tills

As mentioned previously, under this option, we add different cash registers if the business uses several cash registers on separate departments (separated food, drinks registers etc.). If you would like to separate your revenue for each department, it is also important to create multiple tills which will be linked with each department separately, rather than having all departments being linked to one till in Kassatellen.