Before you start using Kassatellen.nl, it is important that you first check the cash register settings carefully. In this article, we will cover the most essential things to consider before you start using the system. You can set up these settings under Settings → Cash Book settings.

1 – Revenue categories

It is a choice whether you want to specify the turnover by category, such as Kitchen, Beer, Wine, Soft drinks, etc. However, it is advisable to always create at least two revenue groups, namely one for sales subject to 21% VAT and one for sales subject to 9% VAT. You create the different revenue categories from Settings → Cash book settings → 1 Revenue Categories. You must create at least one category to be able to use Kassatellen.nl at all.

2 – VAT Codes

VAT percentages are added from Settings → Cash book settings → Option 2. We have added 9% and 21% by default. In the Netherlands, these are the standard VAT rates, and you don't have to do anything further. Our foreign customers will be required to add the correct VAT percentages and remove the current ones by clicking on edit option.


3 – Payment methods

Kassatellen.nl has three standard payment methods (Cash, Debit, and On Account), but you can change them as desired. It is important to think about how guests/customers can pay their bill. These are the payment methods that you should use in Kassatellen.nl. If you use the same terminal for debit card and credit card payments and everything is listed under one category on the daily printout, you may choose not to distinguish between debit card and credit card income in Kassatellen.nl as well. At the same time, you may add gift cards here, if you accept them as your payment methods.

4 – Extra items/groups

By default, additional items such as “Wastage/Losses”, “Own Consumption” and “Additional Expenses” are added. If you do not use these items, you can easily turn them off by clicking on edit option and selecting “Delete” action.

5 – Pay out transactions

Cash expenditures from the cash register must be registered. This can be done in two ways: specifying by expense category or generically.

Specifying cash expenses by cost type
The cost is assigned to a specific category for each expense. PLEASE NOTE: If you decide to categorize expenses by type, you must still indicate whether the amounts entered are inclusive or exclusive.

For example:

  • €150 cash expenses
  • Category: Salary Advance
  • VAT: 0%

OR

  • €5.40 cash expenses
  • Category: Supplier
  • VAT: 9%

Specifying cash expenses generically

You give a payment reference + the amount.

For example:

  • €150 – Advance payment salary Piet Helleman
  • €5.40 – Albert Heijn

If a scan & recognition solution is already being used, we recommend going for option 2. Let the expenses go to an intermediate account and write off the costs.